Location – Beverly Hills, CA, US.
A Beverly Hills Executive Assistant is needed for a C-Level Exec in Entertainment
Salary $60-$90K with benefits (Medical, Dental and Vision, 401K)
Monday to Friday 8:30am – 7pm with a lot of flexibility required.
Please read the full description of the position, if you are qualified and interested, we would love to hear from you.
•Detail Oriented: Must possess and maintain the sharp philosophy of “Double Check, Triple Check” with any and all tasks
•Work Ethic: punctual, flexible attitude, honest, team player, up-down communicator, loyal
•Attitude: “anything & everything is possible” attitude, positive thinker, forward thinker, “don’t take no for an answer” philosophy, strong-will mentality, motivation to succeed
•Computer Skills: must be proficient with Mac & programs consisting of the following: Microsoft Word, Microsoft Excel, Microsoft PowerPoint, Microsoft Outlook. Also, sharp knowledge of the web and being able to complete research & navigate quickly.
•Administrative needs including scheduling, managing calendars and correspondence, while maintaining confidentiality
•Assist in researching issues or special projects
•Arrange travel (commercial and charter), including transportation, hotel and any special needs in the US / international
•Serve as gatekeeper with calls
•Manage software tools and solutions to improve efficiency
•Prioritize and manage multiple projects simultaneously and follow through on issues in a timely manner
•Ordering offices supplies, including gifts
•Greet and direct guests within the office
•Complete monthly expense reports
•Gather, enter and/or update data in records and databases
•Establish and maintain files and records of the executive
•3+ years of experience providing C Level executive-level support
•Excellent written and verbal communication skills
•Ability to identify and anticipate needs, while staying on top of priorities
•Good organization and time management skills
•Flexibility and adaptability to juggle a range of different tasks
•Discretion and an understanding of confidentiality
•Proficient in technology, Word & Excel, email programs
•Must be competent in problem solving issues related to BlackBerry mobile devices, Mac computers, iPhone / Mac devices, and additional devices
The Beverly Hills Executive Assistant:
•Must have the mindset that no task is too big or too small
•Operate with the utmost in discretion and confidentiality
•Possess a high level of maturity, courtesy, patience, and self-confidence
•Be able to answer emails on weekends and evenings
Please apply with your resume, any letters of recommendation, references, and certifications. All applicable nannies will be contacted. Thank you for your time and hope to hear from you soon!